Administrative Assistant - Planning Dept

Location: Victoria, British Columbia, Canada
Date Posted: 06-25-2018
Administrative Assistant – Temporary coverage required for our client in Victoria.
Immediate start date is available.

 
JOB OVERVIEW 
The focus of this position is to provide administrative support to the business and Committees and regional office
 
  • Providing administrative support for development applications process; 
  • Organizing, coordinating and supporting regular and special meetings
  • Coordinating and providing support for Advisory Board
  • Handling incoming correspondence; 
  • Assisting with agenda preparation
  Experience requirements
  • Meeting Coordination responsibilities:
  • Ensuring all aspects of the coordination for meetings are organized in a timely manner
    Assisting with agenda preparation as directed
  • Providing assistance to Clerk as directed by the Planning Manager
  • Opening application files and entering into applicable database;
     
  • Ensuring applications and fees are correct and complete;
  • Answering inquiries regarding the status of applications;
  • Document Records responsibilities:
  • Coordinating application document record keeping and bring forward systems.
  • Providing support to local planning staff by creating a variety of documents;
  • Proofreading and editing
  • Conducting file searches.
 JOB REQUIREMENTS.
  • Must possess excellent oral and written communication skills.
  • Experience providing administrative services for a group of staff is preferred.
  • Experience in records management is preferred.
  • Knowledge and experience in minute-taking processes is preferred.
  • Experience arranging meetings for boards,or committees is preferred
  • Advanced computer skills

For consideration please apply on line or forward your resume to sdunn@talentsphere.ca
 
Apply Below

TalentSphere Staffing Solutions Inc.

www.talentsphere.ca

Canada
Toronto: 416-900-3435
Calgary: 587-333-7929
Montreal: 438-448-4300
Vancouver: 778-807-9777
Victoria: 250-294-8095
Winnipeg: 204-285-3905

International Offices
USA Toll-Free: 1855-900-3435

UK - London: 0333-344-8008
Ireland - Dublin: 01-531-3535

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