Job Title: Executive Assistant
Job ID: #16598769
Industry Sector: Asset Management/Real Estate 
Salary: $75,000-$82,000
Location: IN-OFFICE 4 days a week Downtown Toronto

Company Profile
Our client is a commercial real estate investment manager overseeing approximately $10 billion in assets. They specialize in providing institutional and high-net-worth investors with direct access to commercial real estate, managing a diversified portfolio of office, retail, and industrial properties. 

Role Overview
The Executive Assistant will provide comprehensive administrative and organizational support to the Senior Leadership team and the broader group. This is a key role in ensuring the smooth operation of the leadership’s schedules, meetings, and documentation, as well as managing travel and communications with professionalism.

Responsibilities

• Proactively manage and organize leadership calendars, scheduling meetings, and resolving time zone conflicts.
• Coordinate internal and external meetings, including booking spaces, catering, A/V setups, and managing attendee lists.
• Oversee legal documentation processes related to acquisitions, loans, and leases, coordinating with legal teams as needed.
• Organize end-to-end travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Maintain updated personal information for executives, such as passports, driver’s licenses, and credit card details.
• Develop executive presentations, reports, and other documentation as required.
• Process benefits claims and expenses through Concur in a timely manner.

Qualifications

• A minimum of 2 years of experience in a similar administrative or executive assistant role.
• Degree or Diploma in a related field.
• Proficiency in Microsoft Suite (Word, PowerPoint, Outlook, MS Teams), with Excel as an asset.
• Knowledge of DocuSign, Salesforce, and Concur is a plus.
• *Exceptional attention to detail and organizational skills.
• *Excellent calendar management and time management skills.
• *Ability to build strong relationships internally and externally, with a high level of professionalism.
• *Discretion and confidentiality in handling sensitive information.

This is an excellent opportunity to to join an established and rapidly growing Asset Management firm! 


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We look forward to hearing from you.

TalentSphere Staffing Solutions
talentsphere.ca

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