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Executive Assistant/Office Administrator
Langley, BC · Construction/FacilitiesExecutive Assistant/Office Administrator
Reporting to the President & CEO, the Executive Assistant contributes to the efficient day-to-day operations.
Hybrid (Langley office/home/site visits)
$50-75,000 base depending on experience
RESPONSIBILITIES
The Executive Assistant/Office Administrator is required to perform a range of duties including, but not limited to:
OFFICE ADMINISTRATION
Relationships: Maintain positive working relationships with others, both internally and externally.
Communication: Excellent oral and written communication skills.
Needs Assessment: Anticipate, understand, and respond to the needs of the President and other clients as required to meet or exceed their expectations.
Teamwork: Work cooperatively and effectively to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions in office or working hybrid.
If this opportunity for the role of Executive Assistant/Office Administrator sounds like a fit for you, please hit apply!
Please note only those selected for interview will be contacted.
Reporting to the President & CEO, the Executive Assistant contributes to the efficient day-to-day operations.
Hybrid (Langley office/home/site visits)
$50-75,000 base depending on experience
RESPONSIBILITIES
The Executive Assistant/Office Administrator is required to perform a range of duties including, but not limited to:
OFFICE ADMINISTRATION
- Provide project administrative support to management
- Calendar Management
- Run errands, book appointments as necessary
- Preparation, editing and issuance of invoices, contracts and other documents as required
- Setting up and posting job opportunities
- Social media management
- Sort incoming mail, and deliveries for distribution
- Prepare and send outgoing mail, and packages
- Monitor incoming general e-mails
- Relay voice mail, general inquiries
- Data entry and upkeep of the organization's databases, ensuring a high level of accuracy
- Responsible for booking the meetings, appointments and events as required
- Maintain the maintenance records/logs for Corporate Automobiles
- Maintain and order and pick up office supplies, marketing materials
- Other duties may be assigned as necessary.
- This is a hybrid role, with 1-2 days in office or as required, must have the capability for a home office set-up and be willing to travel as necessary to run errands.
- The ability to communicate clearly and professionally in English is required.
- MUST have a valid driver’s license and own vehicle
- MUST have a minimum of 4 years of experience
- MUST have a commitment to attention to detail in all facets of work – this is ESSENTIAL.
- Advanced Proficiency in the use of computer programs for: Microsoft Office Suite (Word, Outlook, Excel & One Note, Database Management & Internet
- Proficiency in the use of office equipment:
- Computer, Voice messaging systems, Fax, Photo copier
Relationships: Maintain positive working relationships with others, both internally and externally.
Communication: Excellent oral and written communication skills.
Needs Assessment: Anticipate, understand, and respond to the needs of the President and other clients as required to meet or exceed their expectations.
Teamwork: Work cooperatively and effectively to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions in office or working hybrid.
If this opportunity for the role of Executive Assistant/Office Administrator sounds like a fit for you, please hit apply!
Please note only those selected for interview will be contacted.
Thank you for your interest in this job posting.
We look forward to hearing from you.
TalentSphere Staffing Solutions
talentsphere.ca
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