• Minimum $70,000 base salary (range above depending on experience) 
• Health, dental, and vision insurance options
• Paid time off and holidays
•  Growth opportunities within a dynamic company

-----------------
About: 

Established in the 1990s, our client is a Texas-based Commercial General Contracting firm. With operations in Texas, New Mexico, Arizona and Colorado, they provide General Contracting, Retail Tenant Finish out, Commercial New Construction/Remodeling, and Restoration services for over 15 years.   

Job Description: 

We are seeking a Project Coordinator / Receptionist to join our team and support our commercial general contracting operations. This role will serve as the first point of contact for clients, subcontractors, vendors and visitors while also providing administrative support to project management, accounting, and office operations. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:   

• Assist project managers with scheduling, document management, and communication.
• Maintain and organize project files, contracts, and permits.
• Track project deadlines, submittals, and follow-ups with vendors and subcontractors.
• Help with bid preparation, proposal submissions, and RFI tracking.
• Coordinate logistics for project-related meetings, including preparing agendas and taking minutes.
• Reception & Office Administration:
• Answer and direct incoming calls in a professional manner.
• Greet and assist walk-in visitors, clients, and vendors.
• Manage incoming and outgoing mail, packages, and courier services.
• Maintain office supplies, order inventory, and oversee general office organization.
• Assist with scheduling and coordinating office meetings and company events.

• Assist in organizing and filing invoices, receipts, and financial documents.
• Support Accounts Receivable and Payable by gathering and verifying documentation.
• Help track outstanding payments and communicate with vendors or clients as needed.
• Prepare and distribute reports or summaries as requested by accounting personnel.
• Coordinate with the accounting team to ensure accurate record-keeping and workflow efficiency.

Qualifications: 

• Previous experience in project coordination, office administration, or construction-related roles preferred.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with accounting or project management software is a plus ( Quickbooks or BuilderTrend ).
• Ability to work independently while supporting multiple departments.

If this sounds like the right opportunity for you send a resume to acook@talentsphere.ca or confidentially call me at 469 498 2002 ext 744. I look forward to speaking with you.

Job ID: 16622732
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Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions
talentsphere.ca

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